Established in 2019, the Deborah Foundation is a non-profit organization dedicated to improving the lives of Ethiopian youth with mental disabilities through support in the areas of education, health, and policy advocacy. The Foundation is currently looking to hire a competent Executive Assistant to join our foundations team.

Basic Function/Purpose

Executive Assistant perform Administrative work and provide the CEO with day-to-day administrative support. Their duties include answering phone calls and managing correspondence, scheduling appointments, and making travel arrangements. They may also be required to organize events.

Responsibilities and Duties

• Reporting to the CEO and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Attending Board meeting, preparing agendas and taking minute
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of the CEO.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Managing mail and courier services.
• Other duties as per required by management.

Requirement

• First Degree in Business Administration.
• Preferred masters of business administration.
• 1-2 years of experience as a personal assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, record keeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding, google drive and google calendar.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.
• Fluent in English, Amharic and other language is advantageous

Preferable Requirements

• Master of Business Administration or related field
• Other languages other than English and Amharic
• 1-2 years of experience as a personal assistant.

Candidates must meet minimum requirements in order to be considered for the above position.

Please send your cv to careers@deborafoundation.org with the subject “Executive Assistant”.

Deadline: November 01, 2021

Deborah Foundation does not discriminate on the basis of race, color, religion gender, age, national origin and disability, in any of its activities or operations.